Project and Process Management
Need help in optimizing your processes and managing your projects?
Project and Process Management
Need help in optimizing your processes and managing your projects?
About Me
Meet Polina Toropova, a PMP® Certified Project Management Specialist and Process Improvement Expert. With a proven track record spanning 8 years, she excels in guiding projects to success while optimizing operational processes for efficiency.
Having had worked in both private and public sector, she can quickly adapt to different kinds of environments, and work with different business requirements.
Polina leverages Agile, Hybrid, and Six Sigma methodologies, customizing her approach to align with your specific goals and challenges
Project Management Packages
⚓ Anchor - Light Guidance
🌬 Streamline - Hands-on Coordination
🌬 Streamline - Hands-on Coordination
A steady hand for solopreneurs or early-stage teams who need light structure, accountability, and guidance.
Up to 10 hours/month of PM support:
- 1x Monthly Planning Session (60 min)
- Weekly async updates or check-ins
- Task and priority tracking within your existing tools
- Light coordination for 1 active initiative or project
- Slack/email s
A steady hand for solopreneurs or early-stage teams who need light structure, accountability, and guidance.
Up to 10 hours/month of PM support:
- 1x Monthly Planning Session (60 min)
- Weekly async updates or check-ins
- Task and priority tracking within your existing tools
- Light coordination for 1 active initiative or project
- Slack/email support for quick questions or updates
💡 Ideal for clients juggling multiple hats and needing clarity, not complexity.
🌬 Streamline - Hands-on Coordination
🌬 Streamline - Hands-on Coordination
🌬 Streamline - Hands-on Coordination
Project coordination and delivery support for growing teams who need focused structure.
20–30 hours/month:
- Planning, timeline management & coordination for up to 2–3 concurrent projects
- Weekly check-ins and live progress reviews
- Meeting facilitation & follow-up tracking
- Issue and risk identification (and light mitigation)
- Status repor
Project coordination and delivery support for growing teams who need focused structure.
20–30 hours/month:
- Planning, timeline management & coordination for up to 2–3 concurrent projects
- Weekly check-ins and live progress reviews
- Meeting facilitation & follow-up tracking
- Issue and risk identification (and light mitigation)
- Status reporting & stakeholder updates
- Slack/email async support
💡 Best for teams that need a project manager to bring structure and focus — not to run their entire portfolio.
🧭 Navigator - Strategic Leadership
🌬 Streamline - Hands-on Coordination
🧭 Navigator - Strategic Leadership
Strategic, high-touch PM leadership across complex or high-impact projects.
40–60 hours/month or custom full-time arrangement:
- Full ownership of project delivery
- Stakeholder coordination & cross-functional comms
- Detailed planning (timelines, scope, risks, dependencies)
- Sprint management, retrospectives, and process oversight
- Custom re
Strategic, high-touch PM leadership across complex or high-impact projects.
40–60 hours/month or custom full-time arrangement:
- Full ownership of project delivery
- Stakeholder coordination & cross-functional comms
- Detailed planning (timelines, scope, risks, dependencies)
- Sprint management, retrospectives, and process oversight
- Custom reporting & executive updates
- Leadership alignment & strategic support
- Optional team mentoring or junior PM guidance
💡 Your embedded project leader — driving clarity, structure, and results.
Sustainable Process Management Packages
🌱Seed Package
🌿 Growth Package
🌿 Growth Package
A focused process review to uncover quick wins and immediate improvements.
For small teams or founders ready to gain clarity.
You get:
- 1x Strategy & Discovery Session (90 min)
- Process Efficiency Audit (review of workflows, roles, bottlenecks)
- Summary report with actionable recommendations
- 1x Follow-up Q&A or Coaching Call (60 min)
💡
A focused process review to uncover quick wins and immediate improvements.
For small teams or founders ready to gain clarity.
You get:
- 1x Strategy & Discovery Session (90 min)
- Process Efficiency Audit (review of workflows, roles, bottlenecks)
- Summary report with actionable recommendations
- 1x Follow-up Q&A or Coaching Call (60 min)
💡 Great for identifying what’s slowing you down — and where to start untangling it.
🌿 Growth Package
🌿 Growth Package
🌿 Growth Package
A comprehensive redesign of one or two key workflows — so your operations can grow with you.
For teams experiencing growing pains or preparing to scale.
You get:
- 2x Deep-Dive Strategy Sessions (90 min each)
- Review and mapping of up to two core workflows or team processes
- Analysis of bottlenecks, unclear ownership, or inefficiencies
- Red
A comprehensive redesign of one or two key workflows — so your operations can grow with you.
For teams experiencing growing pains or preparing to scale.
You get:
- 2x Deep-Dive Strategy Sessions (90 min each)
- Review and mapping of up to two core workflows or team processes
- Analysis of bottlenecks, unclear ownership, or inefficiencies
- Redesigned workflows with clearer structure and decision paths
- Role/responsibility suggestions (e.g., RACI-style guidance)
- Example SOP outline or documentation structure for your team to build from
💡 Think of this as a system spring-cleaning — you’ll move forward with more clarity, less friction.
🌳 Thrive Package
🌿 Growth Package
🌳 Thrive Package
Ongoing operational support to keep your workflows aligned as your team grows.
Best for clients who’ve completed the Seed or Growth package — or who want expert eyes on how work flows, month to month.
Minimum 3-month commitment for meaningful progress.
You get:
- Regular check-ins (weekly or bi-weekly, as needed)
- Light monitoring of workf
Ongoing operational support to keep your workflows aligned as your team grows.
Best for clients who’ve completed the Seed or Growth package — or who want expert eyes on how work flows, month to month.
Minimum 3-month commitment for meaningful progress.
You get:
- Regular check-ins (weekly or bi-weekly, as needed)
- Light monitoring of workflows and internal rhythm
- Strategic advice on process changes during growth phases
- Coaching support for team leads or operations roles
- Periodic process updates or refinement suggestions
💡 Ideal if you want to maintain clarity and agility as your business changes — without reinventing the wheel every time.
Key Projects and Process Domains
Renewable Energies and Technologies
Renewable Energies and Technologies
Renewable Energies and Technologies
Sustainability and Climate Change
Renewable Energies and Technologies
Renewable Energies and Technologies
Sustainable Mobility and Transport
Renewable Energies and Technologies
Sustainable Mobility and Transport
Logistics and Warehouse Management
Renewable Energies and Technologies
Sustainable Mobility and Transport
Pharmaceutics
Digital Identity and Digital Wallet
Data Analytics
Data Analytics
Digital Identity and Digital Wallet
Data Analytics
Agile Software Development
Digital Identity and Digital Wallet
Digital Identity and Digital Wallet
Digital Identity and Digital Wallet
Digital Identity and Digital Wallet
Digital Identity and Digital Wallet
Cybersecurity and Cryptography
Cybersecurity and Cryptography
Cybersecurity and Cryptography
E-governance
Cybersecurity and Cryptography
Cybersecurity and Cryptography
European Regulations
Cybersecurity and Cryptography
European Regulations
Projects portfolio
I have worked in...
EU-Funded R&D Projects
Drafting proposals and leading projects funded by the European Union, focusing on research, development, and innovation in various domains.
Sustainability Projects
Participation in projects aimed at promoting sustainability, environmental conservation, and eco-friendly practices within organizations or communities.
Client-Facing Consulting Projects
Involvement in consulting projects, providing advisory services to clients in areas such as strategy, operations, and innovation.
Infrastructure Development Projects
Projects involving the planning, design, and implementation of infrastructure improvements or developments.
Process Improvement Initiatives
Projects focused on streamlining processes, enhancing efficiency, and optimizing workflow within organizations
Strategic Planning Projects
Engagements centered around strategic planning, including market analysis, competitive research, and development of strategic initiatives.
Product Development Projects
Involvement in the development and launch of new products or services, from conceptualization to market release.